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Product/Expense Management

Track every move-related expense in one place

Capture receipts, build reports and route approvals — all attached to the case. No spreadsheets, no lost paperwork, no chasing employees for missing details.

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Built for global mobility teams
Multi-currencyReceipt scanningViolation checksBulk import & exportMobile captureCase-linked audit trail

Capture expenses without the chasing

Assignees add expenses the moment they happen — scan a receipt, upload a file, or type it in — and every entry lands on the right case, in the right currency, ready for review.

Scan a receipt
Point the Workia Employee App at a receipt and the details are extracted into a new expense record automatically.
Upload from your library
Already have the receipt as a file or PDF? Attach it in seconds — no re-typing.
Paid in local currency
Every expense is recorded in the currency it was paid. Reports convert to your system currency automatically.
Explore the Employee Mobile App

Catch problems before approval

Every expense is checked against your policy the moment it's created. Yellow violations flag things to review; red violations stop non-compliant claims from reaching a report. Rules are yours to configure.

Configurable violation rules
Admins decide what counts as a soft warning versus a hard block — by category, amount, age or payment method.
Yellow and red flags
Yellow lets it through with a note for approvers; red keeps it out of the report until it's fixed.
Re-apply on demand
Rule changes are forward-looking. Apply updated rules to existing expenses whenever you want — no surprises.

Build reports and route approvals

Group expenses into a report, send it to the right approver, and keep the conversation on the record. Everything stays on the case for a clean audit trail — from submission to sign-off.

Add to a report in one click
Tick multiple expenses and add them to a new or existing report — no rekeying, no copy-paste.
Approve, deny or resend
Approvers get a single, clear view. Resend for changes, deny with a reason, or approve and move on.
Comments in context
Ask questions and reply directly on the report. Nothing gets lost in inboxes.
System currency totals
Reports show the total in your system currency.
Everything included

Everything you need to run mobility expenses

Receipt scanning

Snap a receipt on the mobile app and Workia extracts the details for you.

File upload

Attach PDFs and images straight from your library.

Multi-currency

Record in the currency paid; report in your system currency.

Violation checks

Configurable yellow and red flags stop non-compliant claims early.

Bulk actions

Select multiple expenses and add them to a report in one click.

Approval routing

Send reports to the right approver with resend, deny and approve actions.

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Comments on reports

Discuss claims directly on the report — no more scattered emails.

Expense codes

Categorise, reconcile and report on expense data with your own codes.

Case-linked expenses

Every expense lives on the case for a clean audit trail.

Employee mobile app

Employees submit move-related expenses from their phone, wherever they are.

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Bulk import

Import expenses from spreadsheets with drag and drop bulk upload.

Bulk export

Export expense reports and lists for finance and payroll in seconds.

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