Tailored roles for
seamless collaboration
Mobility programmes involve multiple teams working across the same case. Workia brings them into one structured workspace, where each role sees what’s relevant, can act quickly, and stays aligned throughout the move.
Role-based access ensures the right balance of visibility and control — enabling collaboration without confusion.
Simplify teamwork across your mobility programme
One workspace. Multiple roles.
Workia brings HR, line managers, tax, immigration, suppliers and employees into a single structured case view. Each role sees what’s relevant to them, can take action quickly, and stays aligned throughout the move process.
HR Teams
Collaborators play a key role in keeping mobility processes moving. This role is perfect for HR personnel closely associated with the mobility team, to let them help with the move process.
Stakeholders
Stakeholders can view and comment on linked cases—seeing status, completing tasks and accessing shared items. Stakeholder Initiators have the same access plus the ability to initiate new cases.
Tax
The tax role is built for tax professionals to manage tax and social security details, ensuring they have the right access to case records and details.
Immigration
The immigration role is designed for professionals managing immigration processes, with specific edit access to the immigration section in the case screen.
Suppliers
The supplier role is designed for managing and updating services while ensuring access is limited to only the services they own.
Employees
Employees use either the desktop portal or the mobile app to stay in the loop on their own cases. They see case status, can submit comments, complete assigned tasks and create support tickets
Keep sensitive cases secure
Control who can see and access cases with restricted access and group sharing. Easily manage visibility, ensure confidentiality, and streamline access for teams.
All the tools for smooth collaboration
Restricted case access
Control visibility at case level.
Group tasks
Task visability to teams, not just individuals.
Action-focused experience
Users don’t need to hunt for what to do next.
Pre-configured access levels
Roles are set up and ready to use.
Document upload and sharing
Keep all supporting files in one place.
Approval workflows
Control sign-off with full audit history.
Comment visibility controls
Separate internal discussions from stakeholder-facing updates.
Mobile access
Employees stay updated through the mobile app.
Built-in features for smoother mobility workflows
Cost Estimates
Cost estimates without the chaos.
Employee App
Give employees a smoother experience.
Workload Management
Track progress and keep things moving.
Ticketing
Manage mobility queries and issues in one place.
Create structure in your mobility program.
Nothing else matters
Reporting
Built reports in seconds.
Mobility Manager App
Manage mobility on the go.
