Less admin, more moves done well
Global mobility runs on small tasks that pile up fast. Workia automates the repetitive work — reminders, hand-offs, documents, updates — so your team spends time on the part of global mobility that need human input.
Three places automation gives your team time back
No steep setup, no rule builder to master. Just the everyday actions that save hours, reduce errors, and keep every move on track.
Stop chasing tasks. Let cases move themselves.
Set up each move type once with pre-built workflows. Workia assigns tasks, calculates due dates, fires reminders and drafts the documents — so your team spends time on the moves that need a human.
- Pre-built workflowsLong-term, short-term, transfer, business trip — each with steps, owners and docs ready to go.
- Auto-assigned due datesTasks trigger from case dates or when a previous step completes — deadlines set themselves.
- One-click automation buttonsDrop actions into any checklist — send a doc, send an approval, ping a stakeholder in one tap.
- AI-drafted comms & docsWorkia AI writes the first draft of emails, letters and briefs from the case data.
Same team, hours back every week
The small tasks that eat a mobility week — reminders, drafts, hand-offs, chase-ups — run themselves in Workia. Your team keeps the judgement calls.
- Reminders live in someone's inbox
- Assignment letters retyped for every case
- Suppliers briefed over email attachments
- Status updates chased across time zones
- Approvals stuck in forwarded threads
- Workia fires the reminder at the right stage
- Documents generated from case data in one click
- Suppliers work directly against the case
- Stakeholders update themselves in-platform
- Approvals routed automatically, on the record
Due dates, hand-offs and actions on autopilot
Assign a task based on a case date or when the previous step completes — Workia works out the due date for you. Drop automation buttons into any checklist to fire a service, send a doc or ping a stakeholder in one click.
Kick off services and sync data in one click
Initiate a vendor from a curated list, sync employee information from your HRIS, or import existing cases from spreadsheets in a few clicks.
Get told, not asked
Set custom alerts on key events — a visa about to expire, something awaiting approval, a task overdue. Pre-built dashboards and the report builder turn the same case data into the numbers leadership actually wants.
Insights from day one, custom reports in minutes
Out-of-the-box dashboards surface programme health, spend and case load the moment your data lands — no setup, no analyst. Because every task, cost and interaction already sits in Workia, building your own report is drag-and-drop. And when you'd rather just ask, Workia AI writes the report for you.
Automation that fits how mobility actually runs
Simple to set up
Configurable workflows without a rule builder — your team owns them, not IT.
Fits how you work
Automations shaped around mobility, not adapted from a generic CRM.
Reliable at scale
From a handful of moves to thousands per year, the same automations run cleanly.
Secure by default
SOC 2, ISO 27001 and GDPR controls built into every automated action.
Human when it matters
Automate the busywork; escalations always route to a person.
Always auditable
Every triggered action, notification and document sits on the case.
Ready to make global mobility easier?
See Workia in action. Book a guided walkthrough or jump straight into a self-serve product tour.
