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Reduce global mobility risks

What do you need to do to reduce risks in your global mobility programme? Six practical steps — and how Workia helps with each one.

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Risk 01
Know who you are responsible for

Know who you are responsible for

The problem

Your population is managed over a range of vendors, tracked in a variety of vendor apps and spreadsheets. You need to know who you are responsible for, in order to be accountable.

Mitigation

Track all your mobility cases in one place — no matter what type of move or who the supplier is.

How Workia helps

Workia gives you a way to own your core data in one place. All your moves are reportable, trackable and commentable. Supplier apps are still great for detail, but for company mobility data (who is where, why, when, who is responsible), you own it.

Risk 02
Actively monitor immigration

Actively monitor immigration

The problem

An employee arrives without proper immigration clearance, invalidates their work permit, or overstays.

Mitigation

Use a tracking tool that tracks all immigration, across all suppliers and all types of support.

How Workia helps

Workia allows you to track any immigration document. Track status, save copies and get automatic alerts ahead of time to expiring documents, so you can act proactively.

Risk 03
Keep records where they can be found

Keep records where they can be found

The problem

Two years after a move, the team has moved on, laptops have been changed and no one can find the original agreements.

Mitigation

Store your documents in your HR system, or a tool specifically for mobility. Avoid shared folders, saving locally and emails.

How Workia helps

Workia stores all your mobility documents connected to a case. Everything is continuously backed up, documents can be shared via secure link, and comments can be added to any file (“this is the very last final version”).

Risk 04
Track exceptions… and update policies

Track exceptions… and update policies

The problem

Exceptions are not properly tracked, leading to inequity, employee dissatisfaction if they are forgotten, and lack of data to evolve policies based on real-world activity.

Mitigation

Use an approval tool to track exceptions, so the approval process is tracked and auditable and the results are reportable. Regularly review exception data to ensure policies reflect what is really happening.

How Workia helps

Workia allows you to flexibly create and send approvals, tracking status and reporting on outcomes.

Risk 05
Create process that is easy to follow

Create process that is easy to follow

The problem

Even with the best team, without a clear, easy-to-follow process things will get missed.

Mitigation

Use a tool to create a consistent process that everyone in the team can follow.

How Workia helps

Workia allows you to set up your process by move type. Easily assign tasks, add automations, track progress and step in for others when they are out.

Risk 06
Estimate costs at the outset of a move

Estimate costs at the outset of a move

The problem

Costs to move employees are often far higher than managers expect — and occasionally surprisingly lower. Without tracking costs, budgets can receive an unexpected hit at the end of the year.

Mitigation

Create cost estimates.

How Workia helps

Workia allows you to create a cost estimate for every move.

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